Staff directories online allow people to easily trace coworkers’ contact details when needed. They are a valuable tool that can help boost teamwork and build the company culture.

According to Moez Kassam, employees spend up to 20% of their time looking for colleagues who can answer questions or help with a task. With a Staff Directory, they can save this time and dedicate it to other crucial activities that can help the business grow.

A Staff Directory provides visibility into the organization chart and spotlights fellow contributors across departments. It also helps break down silos and facilitates collaboration on projects. For example, if an employee needs expertise from other departments, a Staff Directory makes it easy to identify those who have the right skills to support the initiative. It is also useful for identifying the right individuals to form project teams.

Choosing the Right Online Staff Directory Solution for Your Business

The information in a Staff Directory should be up to date. Ensure it is accurate by automating update triggers that feed from HR systems and include notifications to prompt employees to validate their details. It is also essential to have control over the level of detail that is shared with others. For example, it may not be appropriate for every employee to have access to the personal contact details of a high-ranking executive.

Employees want to have confidence in the information they are presented with. Make it easy for them to use by designing a user-friendly interface and including intuitive features like filters that can be applied by department, position or seniority. Adding photos to profiles is another way to improve usability and foster approachability. It is also helpful to provide integrations that can be accessed from the apps your employees use to communicate and work together.